Documents To Be Recorded

Checklist for Preparation of Documents to be Recorded

Your document format must conform to Wisconsin Act 110, Standard Document Format implemented September 1, 1996, and Act 139 implemented 3-16-06. Requirements include 3 by 3″ blank space in upper right hand corner, minimum 1/2 inch margins at the top of each page, minimum 1/4 inch margins on sides and bottom of first page, white standard weight paper, black ink and no hinged pages.

• The document title must be within the top 3″ but not encroach on the 1/2 inch top margin or the recording area.
• A return name and address must be entered on the document either under the recording area on the right or on the upper left corner under the space for the document number.
• The entire document must be legible and reproducible, no small type fonts.
• Parcel Identifier Numbers (PIN) are required on documents in some Richland County. The PIN must be located directly below the return name and address, or a statement there telling where they are located.
• Documents pertaining to real estate require the complete legal descriptions of the property.
• Original signatures are required.
• The document must refer to land within the county it is recorded.
• A Wisconsin Real Estate Transfer Return receipt is required for conveyances.
• Multiple mortgage, assignments or satisfactions may not be placed on the same instrument.
• A notary’s authentication and valid commission date are required.
• The correct recording fee is required.
• The document can not contain a Social Security Number. (This does not apply to Real Estate Transfer Form)
• When mailing documents for recording or requests for vital records copies, please include a stamped, self-addressed envelope, or include an extra $2.00 with your check made payable to “Register of Deeds”.